Appointment Scheduling
Book customers into bays and technicians with automatic clash checks, business hours and online booking requests from the customer portal.
Motor Mechanic Solution
◎ For independent garages, service centres and fleet workshops
Auto Repair Shop
Management Software
Motor Mechanic Solutions is garage management software that runs your whole workshop in one place: online appointments, digital job cards, vehicle inspections, estimates with customer e-signature approval, parts inventory, invoicing and a branded customer portal.
Branded customer portal
Digital estimate approval
Runs on PHP & MySQL hosting
AppointmentsBays & technicians
Job CardsCheck-in to handover
EstimatesDigital approval
Parts & StockInventory & purchasing
InvoicingPayments & reports
Garage Management System
All-in-One Workshop Management Software for Car Repair Shops.
Motor Mechanic Solutions replaces paper job cards, spreadsheets and phone tag. Service advisors, technicians, parts staff and cashiers work on the same live job card, and customers follow their repair and approve work online from their phone.
Auto Repair Shop Software Features
Everything a Repair Shop Needs, Built In.
From the first booking to the final invoice, every step of a vehicle repair is recorded, priced and tracked in one auto repair shop management system.
Digital Job Cards
Check vehicles in with mileage, fuel level, damage diagram and photos, then move each job through clear stages from inspection to delivery.
Vehicle Inspections & Diagnostics
Use multi-point inspection checklists and record diagnostic findings that turn straight into recommended work for the estimate.
Estimates & Customer Approval
Send estimates the customer can approve line by line with an e-signature. Work cannot start before approval, so there are no billing disputes.
Parts Inventory & Purchasing
Reserve and issue parts to jobs, track stock by location, see low-stock alerts and receive purchase orders in full or in part.
Invoicing & Payments
Create the invoice from the approved job in one click, record payments and deposits, issue refunds and credit notes, and print clean PDF invoices.
Digital Vehicle Estimates
Professional Estimates Your Customers Approve Online.
Build estimates from labour, parts and fees with tax calculated automatically. Customers review each line in the portal, approve or decline it and sign on screen, and approved lines become the work order.
- Labour, parts, sublet and fee lines with discounts
- Line-by-line approval with e-signature
- Approval by phone or in person recorded with the staff member
- Approved work copied to the job card automatically
Optional Add-ons
Grow Beyond Repairs with Fleet, Rental and Fuel Tools.
Every add-on works on the same vehicle record as the workshop, so service history, costs and availability stay connected. Switch add-ons on only when your business needs them.
Fleet Management
Manage company vehicles, drivers, assignments, trip logs and registration or insurance due dates.
Vehicle Rental
Rent out courtesy cars with an availability calendar, daily rates, extras, deposits, signed contracts and damage checks.
Fuel & Expenses
Log fill-ups and running costs per vehicle and see the true cost of ownership and running cost per mile or kilometre.
Advanced Analytics
Go deeper on profitability, technician productivity and service mix with extra reports for growing shops.
How it works
The Complete Vehicle Repair Workflow.
Every job follows the same clear path, so nothing is missed, every part is billed and customers always know what is happening with their car.
01
Book
Customers request a visit online or your team books them into a free bay and technician.
02
Check In & Inspect
Record mileage, fuel, damage and photos, then run the inspection checklist and note diagnostics.
03
Estimate & Approve
Send the estimate, and the customer approves the work line by line with an e-signature.
04
Repair, Invoice & Hand Over
Technicians log time and parts, quality check passes, the invoice is paid and the keys go back.
Workshop Reports
Repair Shop Reporting and Business Analytics.
See what your workshop invoiced, what was collected, which services earn the most and how productive each technician is, with every report exportable to CSV.
- Revenue, payments, gross profit and tax collected
- Job turnaround and on-time completion
- Technician hours, parts margin and receivables
- Comebacks, warranty claims and customer retention
Parts & Inventory
Auto Parts Inventory Management That Never Loses a Part.
Parts reserved for a job are held for it, issued parts go straight onto the bill, and the stock ledger shows every movement with weighted average cost.
- Stock by location and bin with low-stock alerts
- Reserve, issue and return parts on each job
- Stock counts, transfers and adjustments
- Purchase orders with partial receipts and reorder suggestions
Your Workshop Branding
White-Label Garage Software with Your Own Brand.
Each workshop gets its own secure workspace and customer portal with its own logo, colours, documents and email templates. Customers only ever see your brand.
- Logo, favicon, colours and login cover image
- Branded estimates, invoices and receipts
- Your own numbering, tax, currency and time zone
- Editable roles and permissions for every staff member
Three Easy-to-Use Portals
Dedicated Portals for Workshops and Their Customers.
Your team runs the workshop in the staff workspace, customers follow their repairs in their own portal, and the platform owner manages workshops and subscriptions.
Platform Administration
Manage workshops, subscription plans, add-ons, monthly and yearly prices, platform invoices and requests.
Workshop Staff Workspace
Advisors, technicians, parts staff, cashiers and managers each see the tools their role allows.
Customer Self-Service Portal
Customers see their vehicles and repairs, approve estimates, book visits, view invoices and manage rentals.
Online Repair Approval
Customers Approve Repairs from Their Phone.
No more waiting on callbacks. Customers open the estimate in the portal, tick the work they want, sign on screen and follow every stage of the repair until the car is ready for pickup.
- Live repair progress from check-in to delivery
- Line-by-line approval with signature and timestamp
- Messages between the customer and the workshop
- Two-factor sign-in for customer accounts
Invoicing & Payments
Auto Repair Invoicing Without Missed Charges.
Invoices are created from approved, completed work, so every labour hour and part is billed once and only once. Vehicles cannot be handed over while work is still uninvoiced.
- Cash, card terminal, bank transfer and deposit payments
- Partial payments, refunds and credit notes
- Receipts and print-ready PDF invoices
- Outstanding balances and receivables report
Multi-Workshop SaaS Platform
Run It as Your Own Garage Software Business.
Motor Mechanic Solutions is a multi-tenant platform. Sell it to workshops on monthly or yearly plans, choose which add-ons each plan includes and change every price from one screen.
Plans & Pricing
Starter, Professional and Business plans with user, branch, customer and vehicle limits enforced automatically.
Add-on Subscriptions
Grant, sell or revoke add-ons per workshop. Data is kept safely and returns when an add-on is switched back on.
Platform Billing
Issue platform invoices to workshops, record payments, renew subscriptions and handle plan change requests.
Security & Hosting
Secure, Multi-Tenant Garage Management Platform.
Every workshop’s data is kept separate. Staff sign in with role-based permissions and optional two-factor authentication, uploaded files are stored privately, and important actions are written to an audit log.
Currency, tax, time zone and date format are set per workshop.
Frequently asked questions
Auto Repair Shop Software: Frequently Asked Questions.
Who is Motor Mechanic Solutions for?
Independent garages, car service centres, tyre and fast-fit shops, and workshops that also maintain or rent out their own vehicles. It suits a one-bay garage as well as a multi-bay workshop with several technicians.
Can customers approve estimates online?
Yes. Customers open the estimate in the customer portal, approve or decline each line and sign on screen. The approval is saved with the name, time and signature, and the job card updates automatically.
Can each workshop use its own brand?
Yes. Each workshop sets its own logo, favicon, colours, login image, document numbering and email templates. The customer portal, estimates and invoices all carry the workshop’s brand.
Does it track parts and stock?
Yes. Parts are tracked by location with reserve, issue and return on each job, stock counts, transfers, low-stock alerts, purchase orders with partial receipts and a full movement ledger at weighted average cost.
How are customer payments handled?
Staff record payments taken by cash, card terminal or bank transfer, including deposits and partial payments. The system tracks balances, refunds and credit notes. No card details are stored in the software.
Where can it be hosted?
On any hosting that supports PHP 8.2 or newer and MySQL or MariaDB, including standard cPanel shared hosting, a VPS or XAMPP on a local computer.
Garage Management Software for Auto Repair Shops
Ready to Run a More Profitable Workshop?
See how Motor Mechanic Solutions helps your garage book more work, get repairs approved faster, control parts and get paid for every job.